Staff

Responsibilities

Extension

Manager

• Process and system revision and improvement
• Implementation and integration of the JD
• Day-to-day operation of the student centre
• Student Records Management
• Melbourne LSAT test centre manager
• Develop enquiries database to manage info & progress of applications
• Develop selection tools to assist selection committee
• Complex selection queries & FAQs
• Account management of enquirers & linking of applicants to Faculty members & alumni.
• Academic programs management administrative systems, processes, practices for student communications, enrolments, results and assessment and teaching and program administration – all student facing transactional services
• Team leadership and staff supervision
• Responsible for front counter activities with assistance from Senior Student Adviser

Linda Fitzgerald
 

• Manage Academic Programs Team in delivery of student services for the Melbourne JD, Melbourne LLB and Business Law programs
• Management and delivery of administrative systems, processes and practises of student administrative activities include enrolments, results and assessment and teaching and program administration
• Manage the day to day operation of the service counter in the provision of quality service and advise to students and visitors to the School
• Review and development of student services policies
• Executive Officer to curriculum and teaching and learning committees
• Training and Development of Academic Programs Team

Jill Penter

(8.00am to 5.00pm Mondays to Fridays, except Wednesdays - 12.45 to 5.00pm)

Teaching Resources Coordinator

• Provides budgetary support for program budgets and Student Centre budget.
• Provides secretarial support for Teaching & Learning Committee (or equivalent, eg. UGS Committee) and JD Advisory Board
• Subject/course/prize proposals
• Quarterly Reports
• Handbook updates
• Coordination, with Results and Assessment Coordinator, of assessment schedules and tables
• Accounts processing
• JD & LLB Course materials & ordering of textbooks
• Requests for items on reserve in LRC
• LRC liaison
• Teaching & research assistant administration
• Timetabling (including Alloc8)
• Coordinate Quality of Teaching (QOT) surveys
• Supervises relevant day to day tasks of Student Advisor

• Assists Teaching and Resources Coordinator with major student activities and processing
• Administer Quality of Teaching (QOT) surveys
• Office maintenance and supplies
• Production of subject student lists
• Production of Assessment Schedule with Student Adviser (Results and Assessment)
• Catering – e.g. Guest Lecture, JD marketing events
• Assists with Alloc8 timetabling queries
• First level course and selection advice
• Receipt & processing of current student enrolment forms (eg. LOA, subject changes)
• Assignment receipt, sorting, return
• General enquiries (email, website, face-to-face)
• Subject administration support

• Overview of Results & Assessment and Examinations (including supplementary exams and liaising with all stakeholders – e.g. academic and professional staff, students)
• Coordination of invigilators
• Coordination, with Teaching Resources Coordinator, of assessment schedules and tables
• Take-home exam release
• Manages Turn-It-In
• Communication to students re: results and assessment procedures
• Prizes Administration, including the nomination and notification to applicants
• Alternative Examination Arrangements

(8.45am to 5.00pm Mondays to Fridays)

• Assists Results and Assessment Coordinator with major student activities and processing
• Responsible for PBL
• Production of subject student lists
• Production of Assessment Schedule with Student Adviser (Teaching Resources)
• Assignment receipt, sorting, return
• Examination sorting
• First level course and selection advice
• Receipt & processing of current student enrolment forms (eg. subject changes)
• General enquiries (email, website, face-to-face)
• Subject administration support

• Manage enrolment and re-enrolment including liaising with all stakeholders, e.g. academic staff, professional staff, students
• Communication to students re: enrolment/re-enrolment procedures
• Course planning, including LOA, course discontinuation
• Course completions/graduations
• Honours administration
• Dean’s Certificates
• Letters of good standing
• Assist with planning for enrolment numbers in relation to teaching allocation
• Course Advice
• CAP/Comp course selection & enrolment
• Coordinate JD/MBA enrolment & administration

• Assists Enrolments Coordinator with major student activities and processing
• Provides support to Enrolments Manager for course planning and LOA administration
• Production of subject student lists
• Examination sorting
• Assessment processing
• First level course and selection advice
• Receipt & processing of current student enrolment forms (eg. subject changes)
• Assignment receipt, sorting, return
• General enquiries (email, website, face-to-face)
• Subject administration support

Procedural and Policy Review Project

• Leading the procedural and policy review project including integration of Melbourne JD requirements into the existing policy and procedural framework.

(8.45am to 5.00pm Mondays to Fridays)

• Special Consideration, Academic Progress & extensions
• Academic Disciplinary matters
• Student Welfare (including DLU liaison)
• Provide assistance to Associate Dean (UGS) 

(7.45am to 4.00pm Mondays to Fridays)

• Assists Student Enrichment Coordinator with major student activities and processing
• Exchange/Study Abroad
• Provides support to Student Enrichment Coordinator for Special Consideration
• Provides support for Guest Lecture Series
• Manages applications for extensions
• Provides assistance to the Student Centre Manager via oversight to ensure smooth and efficient execution of front count activities such as:
  • monitoring the action tray
  • ugs@law in terms of monitoring the list, organizing a replacement if a Student Adviser is sick or on leave
  • helping the Student Advisers prepare for assignment submission and return, answering any general queries they might have, sorting assignments, ticksheet production, etc.
• Provides first level support to Student Advisers in periods of peak activity.

• Design, development and maintenance of JD and LLB websites
• Develop and maintain subject pages
• Training and assistance to academic staff in updating web pages
• Maintain website content with up-to-date information
• Develop effective mediums for student communication
• LLB newsletter
• Blackboard/LMS for JD and LLB programs
• Faculty liaison point for University wide projects/directories including Unilife and the Student Directories Project
• Information contained on Plasma television
• Work with Marketing and Admissions to develop new initiatives for communicating with prospective students eg: portals, blog, facebook, etc.
• Monitor website traffic
• Working with the University on new initiatives/consistency
• Provide statistical data on website activity
• Identify and design new systems and procedures for use of information technology to further improve quality of the service
• Student Communication Network representative